KAUAI WEDDING RECEPTION PLANNING

We have the experience, expertise and established relationships with vendors and resorts to bring an unforgettable Kauai wedding reception to life for you. Our events are stunning and memorable. Aloha Ever After offers full-service coordination for wedding receptions of every style and scale, from intimate gatherings to grand celebrations, held at private venues, restaurants or luxury resorts across the island.

If you’re traveling all the way to Kauai, don’t stop halfway. Create a reception that will be remembered forever – one that’s as breathtaking as the island itself. Our job is make your wedding reception vision a reality, managing every detail with creativity and care, from elegant décor to tenting, music, dance floors, and unforgettable entertainment such as Hawaiian hula, fire dance or other unique performances.

We specialize in crafting celebrations that reflect your personal style while working within your budget. And if you have a vision that goes beyond what you see on our a la carte offerings, we’re always delighted to make it a reality, e.g. on a boat or at a botanical garden.

No matter the size or style of your reception, we would be honored to create an experience that you, and your guests, will never forget.

WHAT YOU NEED TO KNOW TO PLAN A KAUAI WEDDING RECEPTION

Planning a reception is a bit different to planning a wedding. Before planning a reception, you need to know an approximate number of people who will attend. This doesn’t have to be exact number nor the number of people you invited. A good rule of thumb is that approximately 50% of people you invited will actually make it to Kauai. This is unlike a typical Kauai beach wedding, which can be planned in exactly the same way regardless of the number of guests expected.

We treat the wedding reception as a different entity, and it is not included in any of our packages. We tailor each and every reception as a unique event. The reception has a separate $250+ deposit of its own.

Kauai Wedding Reception: Small Groups (2-10)

For small groups of around 2-10, the easiest and most economical choice is a restaurant. Although you could just make restaurant reservations on your own, Aloha Ever After could make the event far more enjoyable and celebratory with coordinated decor and music, creating a unique and touching atmosphere that transforms it from an ordinary dinner into something truly special. You could do this by renting the entire restaurant or a section of it for the night (which usually requires a large deposit), or if not, then a smaller room or a large table. Many restaurants on Kauai are able to do this, but some restaurants may ask you to sign a contract specifying a minimum spending amount.

Kauai Wedding Reception: Mid-Sized Groups (10-20)

A mid-sized group of around 10-20 people is a common group number. There are a lot of options for this size. As with the above small group, you could use a restaurant in a variety of ways – private room, small section or whole restaurant. Alternatively, you could rent out a condo or vacation rental for a day or the week, and throw a party there. There are many stunning and gorgeous properties on Kauai, some beachfront, some perched on cliffs, some with wonderful tropical flower gardens. Renting a tent is often too costly for this sized group, but it depends on your budget. If you want a vacation rental, you’ll need to do a lot of footwork by contacting various private owners through the VRBO.com website (Vacation Rentals By Owner). Please bear in mind that some owners allow wedding ceremonies and receptions on their properties while others do not; you need to read each rental agreement carefully. Also, please note that you may have to put in a lot of work to find the right place.

Kauai Wedding Reception: Large Groups (20+)

For a large group of 20+, the most popular option is using one of Kauai’s many hotels. Kauai has many high-end resorts and hotels. This is one of those cases where you get what you pay for. This will be classy but not inexpensive! Otherwise, you could rent a vacation rental and then have a huge party – complete with a tent, catering, plates, cups, silverware, linens, chairs, tables, decorating, photography, videography, music, DJ, dance floor and more. Again, please bear in mind that some owners allow receptions on their properties while others do not; you need to read each rental agreement carefully. As above, this will take awhile.

People are often surprised at how much it costs to rent a tent at either a hotel of a vacation rental. One thing to note with tent-type party receptions is that the cost is same for base setup, regardless of how many guests attend or where the tent is situated. Aloha Ever After specializes in putting together the decoration theme for you (or with you if you like) as well as making sure each and every detail of the entire night is handled in a relaxing way so that you have the best celebration of your life!

Finally, it is good to remember that you can keep your Kauai wedding reception cost effective. We at Aloha Ever After know many creative ways to keep within a budget while maintaining high quality. Likewise, we also know how to give your reception a Hawaiian flair, whether that be with fire dancers, hula dancers or anything else.

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KAUAI WEDDING PACKAGE

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travel fees, taxes, group size and delivery.